Travel Fund Application Guidelines

GRAB Student Conference Travel Fund (2016 Fall - 2017 Spring)

EAHR and GRAB want to encourage graduate students in the department to pursue and present scholarly work in conferences. Scholarship funds have been established to help students for this purpose.

Fall 2016: Open dates from August 31, 2016 – December 31, 2016
Spring 2017: Open dates from January 1, 2017 – May 31, 2017

Travel Funds

Conference travel funds will be awarded on a competitive basis to applicants only after they have submitted the online application form and emailed GRAB the required supporting documents.

Funding Procedure

GRAB has travel funds available for graduate students who have received acceptance letters for conferences.  The total travel fund provided to GRAB from EAHR is $20,000 and will be equally divided between the four program areas: K-12, EHRD, Higher Ed., and Adult Ed. For the 2016-17 academic year, the maximum fund per applicant is $500 for a domestic travel and $700 for an international travel.

Applicants can be funded multiple times within an academic school year but benefits from the second time can be limited depending on the overall budget situation. In addition, only one application per travel will be considered. Acceptance letter from the conference must be emailed to GRAB with application or it will not be considered (scanned and electronic copies only).

Your complete application must be received within 14 days after receipt of conference acceptance letter.

Application Form

Application packets for the travel fund will be evaluated based on the following categories:

  • Type of presentation (paper/poster/other)   
  • Type of conference (major conference in field,  other conferences)
  • Previous funding from GRAB
  • Priority will be given to first-time conference presenters
  • Present a Poster of your presentation in GRAB Symposium

International Travel

For ALL International travel the student MUST contact the Study Abroad office prior to traveling to insure that all required travel approvals are submitted.

Failure to do so will result in the denial of any travel reimbursement for international travel.

Travel Grant for First-Time Participants

GRAB support first-time, non-presenter with travel grant. Due to the limited resources, however, applicants will be awarded on a competition basis.


  • Full-time Ph.D Student only.
  • Must be enrolled in the academic year
  • Must be affiliated in EAHR dept.
  • First time conference in the Ph.D program.
  • The range of fund would be different from $250 to $500 according to the situation. (e.g. a lot of applicants) 
  • Priority will be on the student during the coursework.
  • Priority will be on the student in first semester

Applicants should submit to the treasurer a document explaining:

  • How will the conference participation benefit your academic career?
  • How can you contribute to EAHR dept. or your program by participation?

Covered Expenses

Travel Students can choose one of the following means of transportation:
  • Flight: Reservation must be booked for economy class only
  • Train: Same as flight reservation
  • Rental Car: same or below intermediate level
Hotel Conference hotel or equivalent
Registration Conference registration fee only
Incidental Expenses By prior agreement only
Expenses for meals are not able to be funded.

If you have any further questions, please contact Jin Lee or any of the GRAB members.

Documentation after Approval

Please note you are required to provide your original receipts, airline tickets, and other travel documents upon return from the conference travel. If you fail to do so, you will not be reimbursed any money even if you are approved, and you will not be eligible for any further funding from GRAB or EAHR. A brief letter (not to exceed 500 typed words) MUST be included with the materials listed above explaining how your development and the mission of the EAHR Department were furthered by attending and presenting at this particular conference. The relevance of your attending and presenting at this conference should be made clear in your letter.  Turn in all these documents in a single, complete packet to Susan Sussano within 10 days of returning from your conference. 

Susan Sassano

EAHR, Texas A&M Unversity
511 Harrington Tower, 4226 TAM U
College Station, TX 77843-4226

Travel Fund Application